Employee Resources

Employee Resources

First Week of Accountability Schedule	Download the January 2018 Schedule of Events for Connection Week: Learn. Create. Collaborate. If you plan to attend GCC's Rockin' New Year events, please register. The first day of faculty accountability is Friday, January 5, 2018.
Planned Systems Maintenance	Visit the Maricopa Enterprise Resource Planning (ERP) page for a list of planned system outages for maintenance and information regarding current projects.
Request Website Changes	Please submit requests for website edits to helpdesk@gccaz.edu and include a link to the page that needs to be changed.
Update My Employee Page	Use this form to submit a biography, areas of expertise and a link to your own website on your employee page. (Employee bio pages pull room number, phone number, your familiar name and personal website URL from the Manage My Account tool.)

District Resources
SIS, HCM (formerly HRMS), Canvas, FMS, BOEXi, PAT, Tuition Waivers
Human Resources
Find topics to related to Human Resources in the upper left-hand menu: Employment, Supervisor Resources, HR forms and links, Employee Benefits, Occupational Health & Safety, Tuition Waivers.
Administrative Support Services
Campus Safety, CTLE, Copy Center, Receiving, Wellness, Facilities Management, M&O, Critter Farm
HelpDesk and Technology Support
GCC HelpDesk, DSSC HelpDesk, Online Tutorials, MCCCD Technology Resource Standards
Faculty Support
Find topics to related to Faculty Support in the upper left-hand menu: Course Rosters, Adjunct Faculty, eCourses, CTLE, Curriculum, FERPA, Change of Master Schedule, Seamless Student Experience
Calendars
Events, Academic Calendars, Final Exam Schedules
Employee News, Store and Organizations
Gaucho +, PSA, MAT, AFA, Faculty Senate, Employee Store

DISTRICT RESOURCES
LINK	Description
BOExi	Reporting tool
Canvas	Canvas Course Management System
CFS Web Financials	College Financial System - Web Financials
District Helpdesk	Technology Support Services Center (DSSC)
Dynamic Forms	Login to look up authorized data in the system Maricopa uses for secure forms.
Email signature generator	Set up your email signature by using Maricopa's new eSignature tool.
Employee Email Log-in	Google Apps email and calendar
Employee Dashboard	Employee shortcuts and links can be found on the new employee dashboard.
Employee Learn Center (ELC)	Visit the ELC to register for courses (instead of HCM), check training history (instead of HCM), take mandatory training (instead of Canvas), submit annual disclosures (instead of Sharepoint) and access technology training quick reference guides and video tutorials (instead of HR Maricopa).
FMS	Financial Management System
HCM	Human Capital Management (HCM) system login including Time & Labor
Manage My Account (formerly MEMO/PAT tool)	MEID password change, and directory updates such as URL and room number under Profile tab. See these directions of how to update Manage My Account (.pdf) and other resources that display data on your employee page.
MCCCD Technology Resource Standards	General Responsibilities, Use of Non-MCCCD Technology, Prohibited Conduct, Review and Approval of Alternate E-Mail Account Systems, Information Accuracy and Marketing Standards, Complaints and Violations
SIS	Student Information System * Open with IE, Firefox or Safari browsers *
Tuition Waivers	Employee tuition waivers and exemptions.
25Live	Room Reservation System

ADMINISTRATIVE SUPPORT SERVICES
LINK	DESCRIPTION
Employee Directory	Search for an employee by name or department.
Dial Directory	Search for an employee, distribution list or service account.
Business Services	Budget and financial planning, auxiliary services, cashier's services for employees and fiscal office forms.
Campus Bookstore	Follett Bookstore
Copy Center and Mail Center	Managed by Ricoh. Photocopies, intercampus and outgoing mail. Visit the Copy Center for 25+ copies. For 1 to 25 copies use any copy machine (and your Dept. PIN number).
CTLE	The Center for Teaching, Learning and Engagement offers training on college systems like Canvas, College Financials System (CFS) and Google Apps, and supports faculty with classes and training.
Facilities Management	Maintenance and operations (M&O), facility use and rental, work order requests, key requests, receiving and property control.
Furnishings Management	Furnishings Management supports the furniture, fixtures, and equipment (FF&E) initiatives outlined in the College Master Plan.
Gaucho Assessment Site	Find course, program, and institutional assessment resources including the STAR assessment sharing site and course assessment submission forms.
IRPC	Integrated Resource Planning Committee
Marketing and Communications	Communications, marketing and advertising, media relations, PIO, public relations, graphic design, speakers bureau, Email Signature Generator, GCC logos and Talent Release Forms.
Public Safety (Security)	Main Campus Safety Office is located just north of the Math building and south of the Life Science Annex Building. North Campus Safety Office is located on the far eastern side of campus in the Aqua Sol building.
Receiving Department	Requests for printer paper, delivering and accepting packages, receiving and invoicing records, inventory & property control, sending out UPS packages.
Recycle Program	What is recyclable? Green Efforts, Commingled Recycling, Request Recycle Pickup, Zero Waste Program, Main Campus recycling stations, North Campus recycling stations.
Reserve a Meeting Room or Space (25Live)	Use the 25Live scheduling system to check room availability or to request meeting or event space.
Reserve a Vehicle	A fleet of vehicles is available for use on a first come, first served basis, for official College/District business.
Resource Development	How to donate property, make a financial gift, create a Scholarship or Endowment. View college initiative and scholarship programs.
Strategy, Planning and Accountability (SPA)	Facts at a Glance, Enrollment Monitoring Report (EMR), Compliance Repository, Strategic Planning Task Force (SPTFr), Strategic Plan, Needs Analysis Survey, Accreditation, National Center for Education Statistics IPEDS, Course Capacity, and Surveys.
Trip Reduction Program	Reduce air pollution by reducing drive-alone trips to the campus. This site offers information on other ways to get to campus: carpool, vanpool, bicycle, bus and compressed schedule options.

HELPDESK & TECHNOLOGY SUPPORT
LINK	Description
College Network Operations	Infrastructure Support, Technology Acquisitions, Inventory, Desktop Support
College Technology Services (CTS)	Technology Support Services (includes Media Services) and College Applications Services (CAS)
Copy Code Lookup Utility	All copiers require a "copy code," which can be encoded on your employee ID badge. If your badge has not been encoded, use this tool to find your copy code.
Copier "Print & Copy Control" System Instructions	See these directions for how to swipe a badge or enter a code into the "Print & Copy Control" system on all copiers.
Technology Help (General)	Technology Resource Help that applies to both Students and Employees
Employee Technology Resources	Academic Software Discount Purchasing Program, Know Your Technology Resources Online Orientation, Remote Computer Access, Guides
Help Desk System	Rio Help Desk System (helpdesk.riosalado.edu/Admin/GetLogin.asp)
IT Request Form	Form to initiate new projects and program enhancements, e.g. new computer lab or media services. (Not an official purchase request, and not for individual office upgrades.)
OIT Change Management System	OIT Change Management System (login required)
SIS, HRCM, FMS access request	See Enterprise Application Security Request under "Supervisor Tools"
Technology Check-Out	Laptops and other equipment are available to employees for short-term checkout.
Web Site (Drupal) Editor Training & Account	Form (hosted by Dynamic Forms) to use when requesting an account for editing one's department website. The form requires MEID login, and as part of a multi-step process sends the editor's department chair or director a notice to authorize the new editor's access. After that, training is arranged with CTLE, followed by completion of a Canvas course and the assignment of the account.

FACULTY SUPPORT

Find topics to related to Faculty Support in the upper left-hand menu: Course Rosters, Adjunct Faculty, eCourses, CTLE, Curriculum, FERPA, Change of Master Schedule, Seamless Student Experience

CALENDARS
LINK	Description
Events Calendar	25Live calendaring tool displays reserved locations for arts, athletics, employee events, external organizations, GCC North events, public events, and student events.
Academic Calendar and final exam schedule	The academic calendar applies to classes held at all locations.

EMPLOYEE NEWS, STORE and ORGANIZATIONS
Link	Description
AFA	Maricopa Adjunct Faculty Association
Employee Store	A Maricopa District resource for discounts on entertainment, sporting events, cell phone services and more.
Faculty Senate	Serves as the exclusive representative of the faculty
MAT	Management, Administration & Technology employee group
PSA	Professional Staff Association employee group
WLG	Women's Leadership Group is open to all campus employees.