Online Guide to Student Clubs and Organizations
Glendale Community College • Student Life & Leadership

Petty Cash Vouchers

A Petty Cash is used for goods that cost less than $100. Multiple Petty Cash forms may not be used to purchase items over $100 that should be purchased with a Requisition or for deposits to hold more expensive items. Receipts and remaining funds must be returned to the Cashier's employee window within 5 days. Only one Petty Cash per club is allowed out at one time. If not returned in a timely manner the first time, an outstanding Petty Cash will place a club's account on probation. A second offense will result in a 30-day account freeze.

Petty Cash Vouchers may be requested for purchases under $100.00 substantiated by receipts.
THE DISTRICT IS UNDER NO OBLIGATION TO PAY REIMBURSEMENTS.

Instructions:

  1. Petty cash vouchers MUST be approved prior to expenditures and be accompanied by an Expenditure Request Form.
  2. Petty cash vouchers may not be used to purchase capital equipment or other items which are normally tagged or catalogued.  It may not be used to pay salaries, travel, or contractual services.
  3. Type or print vouchers with organization name, correct OGF account code, amount of request (not to exceed $100.00), and a complete description of the purpose of the expenditure.
  4. Obtain the following signatures:
      5. A. Organization Officer
      B. Organization Advisor
      C. Dean of Student Life
  5. Arrange for Organization Advisor to pick up money from the Cashier's Office.
  6. Return change and receipts to the Cashier's Office within five (5) working days of obtaining the funds.

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