General Information
Important Note: ALL funds must be
deposited to the GCC
Cashier's office within one (1) business day following an event or
fund-raising
activity. ALL deposits must have a completed Fund-Raising Request Form
in order to be deposited. Funds may be held in the GCC Business
Services
Office safe with permission until paperwork is finished or total amount
is ready for deposit.
Associated Student Government (ASG) Request For
Funds
ASG provides funds for student organizations and clubs within
proscribed
guidelines.
(*Application Form Required)
Cash Boxes and Start Up
Banks
Cash boxes can be checked out with a petty cash form at the GCC
Cashiers
windows either with or without a start-up bank. The Petty Cash form
must
be filled out and signed with the amount of the desired start-up funds
or with just a zero $ amount. The start-up funds, proceeds, and/or cash
box are
returned
at the end of the sale.
Club Sales
Raising funds together as a club is not just about making money, it's
a great opportunity for working together as a team and having fun.
There
are three weeks a semester that clubs can hold sales on campus. See the
Calendar of Events for dates.
Ideas for sales include:
T-shirts, flowers, greeting cards, discount
booklets, art items,
jewelry, drawings (i.e. raffles: restrictions apply, see section
below),
and the ever popular bake sales (all food must be from a commercial
kitchen and pre-wrapped).
Depositing Funds
ALL funds raised or donated must be deposited with the GCC Cashier's
Office. The Student Leadership Center will keep records of all the
club/organization
funds.
Donations
Occasionally, a club may receive a donation of funds or goods, usually,
for a special project. If some one is giving you funds, you must still
process a Fund-Raising Request Form before making a deposit. Funds must
be deposited to the GCC Business Service's office. Donations of goods
must
be processed with a GCC Donor Information Form available from the
Student Leadership Center. Please note that monetary donations to your
group and/or the college are not tax deductible.
Donor Information Form
Any time a club or student organization receives a donation, the Donor
Information Form must be filled out and submitted to the Student
Leadership Center.
Dues
Some organizations use dues to provide funds. If your student
organization
chooses to do so, the amount and frequency of collection must be
reflected
in the organization's constitution.
(*PDF
file; Adobe
Acrobat Reader required)
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