Employee Resources

Listed below are some tips to help your new hire have a pleasant experience when in-processing at Employee Resources:

For Budget Employees:

• If you keep new hire packets in your department, make sure they are up-to-date (hint: check the W-4 and A-4 forms). Contact Employee Resources if you need more.
• Please make sure the correct new hire packet matches the employee (an Adjunct/Substitute Faculty new hire packet for adjuncts, etc.)
• Inform your new hire he/she must possess the proper identification; in-processing cannot begin without it
• Once the new hire has completed in-processing, he/she will be given a coard containing his/her employee ID, MEID, and email address
• Instructions on how to log in and out of HRMS will be given to the new hire
• Instructions on how to crteate a permanent password will be given to the new hire
• When the employee's job terminates, please use the Exit Notice Distribution List to inform those who have a need to know and place an end date on teh employee's RPS
• Six Month Rule: If an employee is rehired to the same or different department and six months have passed, the employee must complete a new Employee Data Form, a W-4 form (federal withholding), and an A-4 form (Arizona withholding), and a new RPS must be created
• One Year Rule: If an employee is rehired to the same or different department and one year or more has passed, he/she must complete an entire new hire packet (proper identification is also required) and a new RPS must be created
• If an employee is hired/rehired from another MCCCD campus, the Six Month Rule or One Year Rule apply

For Work Study Employees:

• Inform your new hire he/she must possess the proper identification; in-processing cannot begin without it
• Please make sure the correct new hire packet matches the employee (an Adjunct/Substitute Faculty new hire packet for adjuncts, etc.)
• Work Study new hires must have a financial aid award letter (which the student cand download from SIS).
• Work Study new hires msut have a job description letter from the Career Counseling Department before in-processing
• Once the new hire has completed in-processing, he/she will be given a coard containing his/her employee ID, MEID, and email address
• Instructions on how to log in and out of HRMS will be given to the new hire
• Instructions on how to crteate a permanent password will be given to the new hire
• When the employee's job terminates, please use the Exit Notice Distribution List to inform those who have a need to know and place an end date on teh employee's RPS
• Six Month Rule: If an employee is rehired to the same or different department and six months have passed, the employee must complete a new Employee Data Form, a W-4 form (federal withholding), and an A-4 form (Arizona withholding), and a new RPS must be created
• One Year Rule: If an employee is rehired to the same or different department and one year or more has passed, he/she must complete an entire new hire packet (proper identification is also required) and a new RPS must be created
• If an employee is hired/rehired from another MCCCD campus, the Six Month Rule or One Year Rule apply

For Adjunct Instructors and Substitute Faculty:

• If you keep new hire packets in your department, make sure they are up-to-date (hint: check the W-4 and A-4 forms). Contact Employee Resources if you need more.
• Please make sure the correct new hire packet matches the employee (an Adjunct/Substitute Faculty new hire packet for adjuncts, etc.)
• Inform your new hire he/she must possess the proper identification; in-processing cannot begin without it
• Instructors should bring the following documents to Employee Resources when in-processing:
  • A job application
  • A résumé
  • Official transcripts (or, at least official transcripts should be ordered and sent to the following address:

    
    

    Glendale Community College
    Attention: Employee Resources
    6000 W. Olive Ave.
    Glendale, AZ 85302
• Once the new hire has completed in-processing, he/she will be given a coard containing his/her employee ID, MEID, SIS ID, and email address
• Instructions on how to log in and out of HRMS will be given to the new hire
• Instructions on how to crteate a permanent password will be given to the new hire
• When the employee's job terminates, please use the Exit Notice Distribution List to inform those who have a need to know and place an end date on teh employee's RPS
• Six Month Rule: If an employee is rehired to the same or different department and six months have passed, the employee must complete a new Employee Data Form, a W-4 form (federal withholding), and an A-4 form (Arizona withholding), and a new RPS must be created
• One Year Rule: If an employee is rehired to the same or different department and one year or more has passed, he/she must complete an entire new hire packet (proper identification is also required) and a new RPS must be created
• If an employee is hired/rehired from another MCCCD campus, the Six Month Rule or One Year Rule apply
• Although adjunct insructors are allowed to teach at multiple campuses within the same semester, they are limited to a combined total of no more than 3 classes or 9 credit hours per semester