Cashier's Office Web site

Cash Advance

Cash Advance Requirements

• The standard Cash Advance limit is $500.00. If you need more than this contact Jason Snyder in the Fiscal Office.
• Only one cash advance per person may be outstanding at a time.
• The requestor must be a Board-approved employee and will be responsible for the cash advance funds at all times.
• Standard cash advances can only be used for travel-related expenses.
• A cash advance may be used to purchase goods only with Fiscal Office approval.

Per Diem Expenses

If the cash advance will be used to cover meals during travel, you will need to complete the Cash Advance Trip Receipt (link at the top of the page). Each traveler/participant must sign the form for their expenses.

Cash Advance Restrictions

• Cash advances may NOT be used to purchase:
  • Professional services, such as printing or catering.
  • Capital items or other items normally tagged or cataloged.
• A cash advance may NOT be used if the vendor is in CFS . You should always use vendors through CFS to make certain we do not bypass the IRS and State requirements. Cash advances should not be used to circumvent the procurement process.

Returning Your Cash Advance

Cash advances sould be cleared in a timely manner. Original receipts are required for all expenses.

• The supplier's name and date of purchase must appear on the receipt.
• If the item description is not on the receipt, add a brief description of the purchase.
• Personal items should not appear on cash advance receipts.
• Cash advances for special events must have an approved Official Function Form on file with the Fiscal Office.

All original receipts and/or remaining funds must be turned in to the Fiscal Office no more than 5 days after the date of event or travel .