Third Party Billing Overview
What is Third Party Billing?When a student's tuition, fees and/or bookstore purchases are billed directly to an outside agency or organization, the process is termed "third party billing."
Third-Party Billing is a method of billing in which an entity, (company, corporation or other government agency) has established special billing arrangements to cover tuition and mandatory fees for students that it sponsors. The college must receive written authorization from the sponsoring agency or organization before the third party billing can be processed.
Please note: Third Party billing for books must be set up directly through the Follett Bookstore. For more information, contact Bookstore Manager, Sonja Ibarra at 623.845.3545.
Third Party Billing: Terms and ConditionsAgencies or organizations requiring course completion or proof of grades before they authorize payment are considered tuition reimbursement programs. These programs do not qualify for the third party billing process. Students participating in tuition reimbursement programs are responsible to make their own payment arrangements and seek reimbursement directly from their sponsor agency or organization.
GCC is prohibited by the federal Family Educational Rights and Privacy Act (FERPA) from releasing class names or descriptions, transcripts, grades, financial aid information, or information about other charges. If such information is required by the sponsoring agency, the student is responsible for providing additional information.
All agency billing authorizations - which may be a letter, purchase order, or voucher - must be on official agency letterhead and signed by an authorized employee.
The letter of authorization must include:
- student's name
- Social Security number or college student identification number
- dates or term/year of eligibility
- dollar amount, and/or type of charges that may be billed
- complete billing address
name and phone number of a contact person
If the semester or date(s) the authorization covers are not indicated, the effective period will be the current term. GCC does not notify the student or agency when authorization expires.
You may mail, fax or bring the authorization document to the Fiscal Office at GCC. Submit authorizations to:
Glendale Community College
Attn: Fiscal Office
6000 West Olive Avenue
Glendale, Arizona 85302